Genius Business Systems (GBS Africa) is a Software solution provider based in Kenya that offers enterprise solutions to the African market. The management of our company boasts of over 10 years experience in the ERP Industry and our work ethics are based on a win-win mindset. Client satisfaction remains a constant priority to us.


1ST Floor, Sahajanand Mall, NarnarayanClose, Kutch Prant – Langata, Nairobi Kenya

+254 798 074 411
+254 723 175 225

solutions for various industries

Retail Industry

Modules & Features

a) Inventory management system integrated with the financial module

Sales life cycle

  • Quotations
  • Sales order processing
  • Requisitions to the stores department
  • Stock issuances against the requisitions
  • Sales invoices or cash sales
  • Credit notes

Purchase life cycle

  • Purchase inquiry
  • Purchase order
  • Goods received note
  • Supplier return

Inventory life cycle

  • Stock transfer(inter branch):request for transfer, stock transfer out, stock transfer in against request
  • Stock take: stock take sheet, physical stock take entry, stock adjustment
  • Direct stock adjustment
b) Customer Relationship Management System (CRM Module)
  • Salesman allocation to the customer
  • Targets allocation to salesmen
  • Customer data
  • Sales life cycle: sales leads, customer inquiry, quotation preparation
  • Debt collection system- targets given to salesmen on debt collection
c) Finance Module


  • Sales invoices
  • Sales receipts
  • Sales credit note


  • Supplier invoices
  • Supplier payments
  • Debit notes

General ledger

  • Standard journals
  • Petty cash journals
  • Repeated journals
  • Bank transfers: bank to cash, cash to bank, bank to bank
  • Bank reconciliation

Reports that can be generated from the system in the Retail Industry

Standard Reports

  • Debtors Outstanding Report
  • Debtors Ageing Report
  • Unallocated Receipts
  • Creditors Outstanding Report
  • Creditors Ageing Report
  • Unallocated Payments
  • Receipts and Payments Between Dates
  • Bank and Cash Account Balance as Date
  • Bank Reconciliation between dates and Unaccredited Receipts and Lodgments
  • VAT on Purchases and Sales
  • Clients on hold

Powerful Drill down Facilities

  • Balanced TB and drill down up to translation levels.
  • PNL view and drill down facility with Project wise Concept.
  • Balance sheet view with Drill down facility.

Drop us a line! We are here to answer your questions 24/7